Induction Checklist for New Employees

What do your new employees need to know?

If you're looking for a new employee in your company, you'll need to integrate them with your company policies and your way of working. However, your induction involves much more than just training; it's the formal introduction of the new employee to your company.

Importance of Induction Training

As always, we must highlight the importance of the induction process. Inductions are important for new starters in order to provide them with information about their new employment. The induction process helps to welcome new hires to the business and transition them into their new role so that they can feel supported while adjusting.

Employees who go through an induction process are more likely to stay with the company. Inductions help employees understand their role and how it fits into the company culture.

Companies with a structured new employee induction process are more likely to have higher productivity, as the new employee can add value to the business sooner if they hit the ground running.

Your induction plan may include:

Pre-induction process
Induction
Post-induction process or Follow-up and ongoing development

Adopting an employee onboarding checklist for new starters can have many benefits for both employers and employees before they

For employers an efficient onboarding program can:

Contributing to a positive workplace culture can help new employees fit well into the workplace, saving the employer time and money.
It can also encourage employee retention, reduce employee turnover, and save on recruitment costs.
Additionally, educating employees on company policies and procedures can help ensure work efficiency and increase productivity.
Finally, a positive workplace culture can enhance the company's reputation by creating a professional impression.

The benefits of employee induction for new staff are:

Helping them to settle into their role quicker,
Better understand their role and how it fits into the organisation,
Feel respected and valued by team members,
Better understand company processes and policies
Receive necessary information about organisational culture and standards of behaviour.

If you would like to see how our platform's features facilitate new employee onboarding and make management easier, please visit our features page.

Employee Induction Checklist:

To ensure the induction program is successful, your inductions checklist should specify all the documents and information that new employees will receive on their first day of work to ensure that the induction program is a success.

This checklist does not need to be long, but the induction might include at least the following:

an introduction to the business, colleagues and team leaders
an overview of the organisational history, structure, visions, culture and values
an employee handbook briefing and reference to the code of conduct
job description for the employee such as title, roles, and responsibilities
contact list of staff members
Provided with ID, keys, name badge, swipe card, phone
Work roster or schedule
copy of employment agreement, company handbook and HR manual
The layout of premises, including fire exits, and first aid facilities; overview of work health and safety policies
Setup of workstation and systems
Overview of upcoming key dates and events

At the end of the induction, ask the employee if they have any questions. Give them plenty of written material to reference later.

For compliance purposes, you should also require the new employee to provide you with copies of the following:

signed employment contract
bank details
emergency contact details
licence, passport, and visa (if applicable)

Encourage Social Interaction

Welcome new staff to the workplace on their first day by giving them a tour and introducing them to other team members. Appoint one or two team members as the main point of contact for new staff, so they can rely on them for help or advice.

Besides the usual ‘meet and greet,’ some other activities the company can do to encourage social interaction include:

organising a group meeting and have everyone introduce themselves to the new member
encouraging the team to sign a ‘welcome card’ or similar kind of written introduction
having an informal team lunch or Christmas dinner depending on your holiday celebrations
A cake on your birthday

Informal moments in the workplace keep your staff's morale high, keep the work environment positive and make them feel like they're a part of the team.

If your company is on social media, consider including the new team member with a brief online profile or profile on your social media pages.

Keep encouraging your new employee to socialise within reason, even if it takes a few days for them to feel comfortable in their new surroundings.

Following-Up

The follow-up process lets managers know if employees have integrated successfully and to see if they need more training. The info from follow-up can help improve induction for other new starters.

After the initial induction period, hold regular meetings with the new employee to check in on their progress. Give them the opportunity to raise any concerns in confidence.

If there are any issues with the job, the coworker dynamic, or customers, it's important to address them early on to ensure a successful future for the new employee at the company.

If you need any more help with your inductions process, don't hesitate to get in contact with us